If you are planning to hold an event in a public space with the Murrumbidgee Council area, the information below will help you understand the approval process and get started.
Murrumbidgee Council welcomes events that bring our communities together and showcase our area. To ensure events are safe, well managed and cause minimal disruption to residents, business and other uses of public spaces, we may require additional information and approval before an event can proceed.
Public spaces include parks, reserves, recreation areas, streets and footpaths and other Council-owned or managed land.
If you are planning to hold an event in a public space with the Murrumbidgee Council area, the information below will help you understand the approval process and get started.
Murrumbidgee Council welcomes events that bring our communities together and showcase our area. To ensure events are safe, well managed and cause minimal disruption to residents, business and other uses of public spaces, we may require additional information and approval before an event can proceed.
Public spaces include parks, reserves, recreation areas, streets and footpaths and other Council-owned or managed land.
As a guide, you will need to submit an event application if your event:
- Is being held on Council-owned or managed land.
- Requires exclusive use of public reserve, park or Council facility, including amenities such as toilets or existing infrastructure.
- Requires Council services, such as additional lighting of areas or additional waste services.
- Is expected to attract more than 200 attendees.
- Is open to the public, whether free or ticketed.
- Requires a temporary full or partial road closure.
- Includes temporary structures or facilities, such as stages, platforms, marquees or portable toilets.
- Includes amusement rides or inflatable devices.
- Involves the sale or service of food.
- Involves the sale, service or tasting of alcohol.
- Is a one-off sporting activity that is not part of a seasonal competition.
If your event includes any of the above activities or features, an event application will be required.
If you are unsure whether your event requires approval, please contact us on 1300 676 243 and speak to our Tourism & Events Officer.
The earlier we receive your application, the better so we can assist with any requirements.
As a general guide:
- Submit your application at least 12 weeks before your event.
- If your event includes road closures and/or the service of alchohol, applications must be submitted at least 16 weeks before the event.
Events with greater impact on the community, Council reserves, roads, parking or infrastructure may require additional assessment time.
Complete an Event Application
While we aim to keep the application process as simple as possible, certain documentation is required to ensure your event is safe, compliant and enjoyable for everyone involved. Please make sure you are attaching the required forms and supporting documents with your application.
Please note: If you have submitted an Event Application to us, you do not need to complete a separate event promotion form.
Let us help spread the word about your event.
We can promote your eligible event through the What's On Calendar, Council website, e-newsletter and social media channels.
To submit your event for promotion, please provide:
- Event details
- A high-quality image (JPEG or PNG)
Alternatively, email your event details and image to the Tourism and Events Officer at mail@murrumbidgee.nsw.gov.au.
Community groups and organisations may be eligible for sponsorship assistance.
For information about available sponsorship opportunities, grants and funding, please visit our Grants and Funding page.
We encourage event organisers to include an Acknowledgement of Country at their event.
For events in Darlington Point and Coleambally
"I begin by acknowledging the Wiradjuri people, the Traditional Custodians of the land on which we meet today, and pay my respects to Elders past, present and emerging. I extend that respect to Aboriginal and Torres Strait Islander peoples here today."
For events in Jerilderie
"I begin by acknowledging the Traditional Custodians of the land on which we meet and pay my respects to Elders past, present and emerging. I extend that respect to Aboriginal and Torres Strait Islander peoples here today."
Darlington Point and Coleambally, is on Wiradjuri Country. As the southern part of Murrumbidgee Council area, including Jerilderie, has not been formally recognised as having a connection to a specific Nation or language group, we recommend using the general acknowledgement only.
How do I know if I need to complete an Event Application
How do I know if I need to complete an Event Application?
As a guide, an event application will be required if your event:
- requires exclusive use of public reserves and/or facilities (ie toilets, existing infrastructure) and/or has any of the following:
- requires the use of Council Services (eg.additional/extended periods of lighting of reserves, additional waste services);
- is likely to attract an audience of more than 200 people;
- is open to the public (free or ticketed);
- requires full or partial temporary closure of a road;
- proposes installation of temporary structures & facilities (stages, platforms, marquees, portable toilets);
- will have amusement and/or inflatable devices;
- comprises the sale or service of food;
- comprises the sale, service or tasting of alcohol;
- is a one-off sporting activity (ie not related to seasonal competitions)
If your event proposes the above activities or features, an Event Application will need to be completed.
If you are still unsure if your activity would require an event application, please contact Murrumbidgee Council on 1300 676 243 and discuss your proposal with the Tourism and Events Officer.
How do I apply to hold an event?
Here at Murrumbidgee Council we love events and activities being held in our beautiful parks and reserves and our Tourism and Events Officer is here to assist you in getting your event happening!
If you are familiar with the Event Application process and are confident that your activity requires the completion of an Event Application, skip straight to the 'Complete an Event Application' section below.
If you are unsure if your activity requires an Event Application or you need further guidance, please read the information provided here:
Firstly, is your event on private land or in a Council facility?
If your event is to be held on Private land or in a hall, you will not need to complete an event application. You will follow a different process.
To hold an event or activity on private land, the first thing you need to do is to enquire with Council's Development and Planning section, Call Council on 1300 676 243 to discuss your proposal with a planner.
How do I apply to hold an event on Council owned or managed land?
To hold an event or activity on Council owned or managed land, Council approval is required.
An Event Application will be required to be completed.
When do I need to submit my Event Application?
As a guide, the greater the impact your event will have on the community, Council reserves, and/or infrastructure (eg roads, parking etc) the earlier we would like to receive your event application to allow us time to adequately assess your proposal.
In general, applications should be submitted to council 12 weeks or 3 months before your event.
If there will be road closures and / or service of alcohol Council will require the application a minimum of 16 weeks or 4months before your event date.
Complete an Event Application
While we try to keep our application process as simple as possible, we do require certain documentation to ensure the event will be a safe and positive experience for everyone. The following forms need to be completed or provided before your event can be assessed.
Complete your event application form here
Promote your event
Got an upcoming event in the Murrumbidgee Council area? Let us help spread the word.
We can promote your event through the What's On Calendar, Council website, e-newsletter and social media channels.
To submit your event, complete the online form below and include:
Event details
A high-quality image (JPEG or PNG)
Complete the form below to have your event featured.
Alternatively, email your event details and image to the Tourism and Events Officer at mail@murrumbidgee.nsw.gov.au.
Alternatively, you can send it to the Tourism and Events Officer at mail@murrumbidgee.nsw.gov.au.
Can I apply for sponsorship from Council for my event?
For community sponsorship opportunities and information, visit our Grants and Funding page.
Wording for Acknowledgement of Country
We suggest the following wording for people hosting or involved with events in the Murrumbidgee Local Government Area:
I begin by acknowledging the traditional custodians of the land on which we meet and pay my respects to their elders past, present and emerging. I extend that respect to Aboriginal and Torres Strait Islander peoples here today.
While the northern end of our council area (Darlington Point and Coleambally) is Wiradjuri nation, the southern end (Jerilderie) has not been officially recognised as having connection with specific mobs. Therefore, we recommend providing a general acknowledgement only.